Momentus OneView aggregates event information from multiple tenants. For each tenant feeding into OneView, you will create one or more corresponding venues. You can add an external-facing venue name, description, capacity, and more, as well as choose which spaces in the venue should be available.
Venues can be managed by users with the Portal Admin or Venue Manager permissions. A Venue Manager user could be the System Admin at the venue, who has insight into the actual rooms which each space represents. Venue Manager users can also be given view access to event data on the calendar, but it is not required.
In this article:
Add a Venue
If event information is coming from an Enterprise account, venues must be created. If event information is coming from Elite, the venue will already be created, but you must edit the venue to add the address information.
To add a venue:
- Click your name in the upper-right corner and select Administrator.
- In the left sidebar, select Venues.
- In the upper-right corner, click Add Venue.
- Add the venue information:
- Name (required)
- Display As: What you would like the venue name to display as on the calendar.
- Description
- Address (required)
- Country (required)
- State (required)
- City (required)
- Post/Zip Code (required)
- Phone
- Website
- Minimum and Maximum Capacity (required)
- Add venue contacts:
- Click Add Contact and add the contact's first name, last name, email address, and phone numbers.
- To add additional contacts, click Add Contact again.
- Click the trash can icon by a contact or empty row to remove a row.
- Map the spaces to the venue:
- In the Select Venue Portfolio dropdown, select the Venue Portfolio.
- Click Map Spaces to open the Manage Venue Spaces pop up.
- All spaces/rooms in the source application will be listed in the left column. Select a space and click the > right arrow to add it to the right column. Only spaces in the right column will be available in OneView.
- To remove a space from OneView, click the < left arrow.
- To add all spaces to OneView, click the >> right double arrow.
- To remove all spaces from OneView, click the << left double arrow.
- When all spaces which should be in OneView are in the right column, click Save.
- When all information is complete, click Save to create the Venue.
Now that the venue is created you are able to create User Group Templates. See Manage User Group Templates for more information and instructions.
View Venue Information
To view venue details, click the venue's row. A details slider will open on the right, allowing you to view the venue's details, contacts, and spaces.
From this slider you can click Edit Venue to edit the venue's information or click the X in the upper right corner to close it.
Edit a Venue
To edit a venue:
- Click your name in the upper-right corner and select Administrator.
- In the left sidebar, select Venues.
- Click the pencil by the venue you wish to edit.
- Update the venue information as needed. To add or remove spaces, click Map Spaces.
- When all changes are complete, click Save.
Inactivate a Venue
To inactivate a venue:
- Click your name in the upper-right corner and select Administrator.
- In the left sidebar, select Venues.
- Click the pencil by the venue you wish to inactivate.
- In the Status card, toggle the status to Inactive.
- At the bottom of the page click Save.
Delete a Venue
You can delete a venue. The venue will be permanently deleted after 30 days, but will immediately disappear from the calendar and all list views. Spaces previously linked to the deleted venue remain available for mapping to a different venue, though spaces without an associated venue will not appear on the calendar.
To delete a venue:
- Click your name in the upper-right corner and select Administrator.
- In the left sidebar, select Venues.
- Click the pencil by the venue you wish to delete.
- At the bottom of the drawer, click Delete.
- In the warning pop-up, click Delete to confirm the action.